English
ItalianoFull Monitoring
The entire sourcing cycle is tracked end-to-end, with real-time monitoring of requisition fulfillment and active tenders.
Purchase Requisitions & Quotations (RFQ)
E-Procurement Software for Purchase and Quotation Requests
Optimize your operational sourcing process by streamlining supplier quote collection and bid comparison.
Structured RFQs
ERP Integration
100% Supplier Adoption via IUNGOmail
IUNGO · RFQ & Quotes
Comparison Matrix
All supplier bids compared.
| Supplier | Unit Price | Delivery | Status |
|---|---|---|---|
| Supplier Alpha | € 120.00 | 15 days | Accepted |
| Supplier Beta | € 128.50 | 20 days | Requested |
| Supplier Gamma | € 142.00 | 30 days | Rejected |
Suppliers quote directly via IUNGOmail
Bids aligned and logged in the system with zero manual re-entry.
Structured comparison · illustrative data
RFQ Management
Digital management of sourcing events and tenders
Digital sourcing events represent the backbone of modern, efficient procurement. IUNGO software turns the complexity of traditional negotiations into a lean, transparent, and completely digital process.
Imagine gathering purchase requisitions from internal departments in an organized and structured manner. Imagine being able to launch an RFQ in just a few clicks, invite qualified suppliers, collect quotes in a secure environment, and analyze them with intuitive tools.
This is what IUNGO offers:
- Demand management: retrieve requisitions from other internal departments directly from your ERP or enter them manually.
- Tender definition: select purchase requisitions to quote and aggregate them into a sourcing event.
- Supplier invitation & management: invite qualified vendors from your database, managing bids and communications from a single cockpit.
- Secure bid collection: suppliers submit the requested quotation data via IUNGOmail, ensuring complete data confidentiality and integrity.
- Automated comparative analysis: compare quotes side-by-side based on predefined matrix parameters to select the best supplier offer.
- Full traceability: every action, message, and document exchanged during the tender is timestamped and auditable.
With IUNGO, your sourcing events become faster, more effective, and free from human error, ensuring you always secure optimal market conditions.
How can you digitalize RFQs and speed up supplier bid comparisons?
To accelerate negotiation cycles and eliminate disconnected Excel sheets, quotation requests must be sent in an interactive format and integrated directly with the corporate ERP. With the IUNGO RFQ module, buyers pull requisitions from their ERP, build the sourcing event, and dispatch structured IUNGOmail forms to invited suppliers. Each vendor submits pricing, quantity tiers, and delivery dates directly from their email inbox without portal credentials. IUNGO instantly aggregates incoming bids into an automated comparison matrix, highlighting the best offer and converting the winning proposal into an ERP purchase order in just one click.
Operational Comparison: Traditional Email RFQs vs. IUNGO Sourcing Platform
How quote gathering, negotiations, and transparency evolve when moving from manual threads to structured digital workflows.
| Negotiation Stage | Traditional Method (Static Emails / PDFs / Excel) | IUNGO Platform (Digital Sourcing & IUNGOmail) |
|---|---|---|
| RFQ Dispatch | Fragmented Individual emails with static PDF attachments sent manually to each vendor. |
Automated & Structured Simultaneous, automated RFQ distribution via interactive IUNGOmail. |
| Quote Collection | Inconsistent Different PDF quotes, scans, and unstructured email text difficult to cross-examine. |
Uniform Data Standardized inputs for prices, currencies, tiers, and lead times validated by the vendor. |
| Bid Tabulation & Comparison | Manual Copy-Pasting Hours spent retyping quotes into spreadsheets with frequent clerical errors. |
Automated Matrix Real-time comparative table featuring instant Best Price and landed cost calculation. |
| Supplier Expediting (Follow-ups) | Phone & Manual Email Constant manual chasing to confirm if and when suppliers will quote. |
Automated Reminders Scheduled automatic alerts reminding vendors of approaching submission deadlines. |
| Awarding & PO Creation | Double Handling Retyping negotiated terms and accepted prices back into the ERP database. |
1-Click ERP Conversion Awarding the tender instantly generates the definitive Purchase Order in your ERP. |
| Negotiation History & Audit Trail | Siloed Past quote revisions scattered across individual buyer inboxes and folders. |
Certified Archive Complete audit trail showing who quoted what, previous revisions, and selection notes. |
Operational Sourcing
Optimize your requests for quotation
IUNGO provides the tools to:
- Standardize requests: build reusable RFQ templates for different categories of goods or services, ensuring all necessary technical details are included.
- Targeted distribution: send inquiries to the most qualified, compliant suppliers, maximizing your chances of receiving competitive offers.
- Structured communication: manage supplier Q&As directly on the platform, keeping all clarifications organized and fully traceable.
- Efficient negotiation: leverage collected data to conduct informed negotiations and secure superior commercial terms.
- Central repository: maintain a complete archive of all RFQs and historical bids, facilitating future benchmarking and vendor selection.
Optimizing RFQs with IUNGO leads to smarter purchasing decisions, measurable savings, and a more dependable supply base.
Key Advantages
Benefits of digital tender management with IUNGO
Error Reduction
Manual data entry errors are eliminated while drastically reducing time spent on administrative, non-strategic tasks.
Optimized Operations
Compare and negotiate supplier proposals through an intuitive, guided tool fully integrated with your systems.
Procurement Leadership
Everything a Procurement Manager needs
Modern Procurement Managers require tools that extend far beyond routine order processing. They need strategic visibility, analytical capabilities, and automation to navigate complex challenges such as vendor qualification, regulatory compliance, contract terms, and supply risk mitigation. IUNGO software was engineered around these exact needs, offering a comprehensive ecosystem that empowers procurement leaders to:
- Centralize information: vendor master records, documents, quality certifications, and negotiation histories accessible from a unified dashboard, eliminating data silos.
- Automate workflows: from purchase requisition to order placement, every phase can be automated, liberating valuable time for value-adding sourcing.
- Enhance collaboration: facilitate internal stakeholder and external vendor communication, keeping everyone aligned on timelines and specifications.
- Drive data-backed decisions: advanced reporting and deep-dive analytics enable managers to monitor vendor performance, uncover savings opportunities, and mitigate risks.
- Ensure strict compliance: preserve a full audit trail of all transactions and documentation, maintaining alignment with internal policies and ESG standards.
With IUNGO, Procurement Managers evolve from transactional purchasers into true supply chain architects capable of driving operational excellence and corporate competitiveness.
Patented IUNGOmail
Suppliers participate in RFQs directly from their email inbox.
No complex supplier portals, forgotten passwords, or portal maintenance fees: quotation requests arrive as an interactive email form. Suppliers quote, attach documentation, and submit their bids in real time.
No software installations required
Zero costs for your suppliers
100% supplier adoption rate
Proven Results
Real customer success stories
Fives
80%of production orders managed through IUNGO, representing over 16,000 order lines annually.
- Supplier quotation response times cut from 1 week down to 1–2 days.
- 80% of management time reclaimed from clerical and chasing tasks.
Comer Industries
100%of the active supplier base integrated across global manufacturing facilities.
- 1,700 man-hours saved annually in supplier communication and management.
- Enterprise ERP synchronized in real time with supplier quotations and orders.
Teknoice
Up to 5%reduction in total procurement costs across direct materials.
- 100% vendor integration with over 80% confirmed quotes and orders.
- Over 400 annual productivity hours redirected to strategic supplier sourcing.
Verified results from IUNGO client case studies optimizing sourcing, negotiation, and procurement workflows.
Knowledge Base
FAQ
Why is digitalizing purchase requisitions fundamental for spend control?
Digitalizing purchase requisitions introduces preventive checks on corporate budgets, cost centers, and product categories. This enables procurement to manage and control spend before purchase orders are released, significantly curtailing maverick buying.
How do structured purchase requisitions improve cross-departmental collaboration?
A digital PR process standardizes the data shared between requisitioning departments, procurement, and accounting. Clear approval hierarchies and consistent item details prevent rework, transcription errors, and approval bottlenecks.
What is the difference between a structured RFQ and requests managed via standard email?
A structured RFQ allows buyers to compare supplier proposals on identical parameters such as price, terms, and delivery schedules. Unlike traditional email, it guarantees complete communication traceability, process transparency, and clear documentary support for auditing purchasing decisions.
How are complex RFQs with multiple negotiation rounds handled?
Digital sourcing platforms enable buyers to organize RFQs into multiple negotiation rounds while preserving the complete history of past bids and revisions. This provides an evolutive comparison of vendor offers and full control over negotiation strategies.
Why is formalizing sourcing outcomes so important?
Formalizing tender outcomes enables organizations to document evaluation criteria, price analyses, and justification for vendor selection. This is a vital asset for maintaining governance, accountability, and seamless ISO or financial audit support.
How can tender results be communicated effectively to suppliers?
Digital communication of tender results ensures prompt, uniform feedback for all participating suppliers. Even non-selected vendors receive structured feedback, strengthening commercial partnerships and elevating the quality of future tender participations.
How does IUNGO interface with enterprise ERP systems?
With this module, IUNGO allows you to automatically pull purchase requisitions directly from your ERP system, or enter them manually as needed.
What does the supplier receive?
The vendor receives a structured IUNGOmail containing all items and specifications to quote, which they can fill out and submit directly from their email inbox.
How is the best quote identified?
IUNGO aggregates all received bids into an automated comparison matrix, highlighting the best quotes for rapid side-by-side analysis. Buyers can initiate re-quote rounds or award the winning proposal and push the data directly into the ERP to generate the final PO.
Product Overview
Revolutionize how you manage your sourcing events
Complete the form to download the comprehensive product sheet detailing all functionalities of the IUNGO Purchase and Quotation Requests Module.